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piece of protection in RMS If the user has rights to the le, the application then processes the UL, renders the le, and enforces the rights detailed in the PL that travels with the encrypted le For example, the PL might state that the document contents cannot be cut and pasted Obviously there are ways around this, but they are not easy You could retype the content of a document or use a camera to take a picture of the screen The normal Windows Print Screen, however, does not function while a rights-protected document is open However, third-party screen capture utilities might still work If the receiving user does not have the RMS client, she receives noti cation that the document is protected with RMS and is directed to download and install the RMS client If you use RMS in your organization, ensure that you use Windows Vista or have the RMS client deployed There are numerous ways to deploy the RMS client to pre-Vista clients You can deploy with Group Policy, make the client available on a le share, or even package with Of ce so that any machine that gets Of ce installed automatically gets the RMS client Mobile devices are a special consideration because to read protected content, they need to contact the RMS server, which they might be unable to do There are some workarounds If the protected document is read on a PC and then synchronized to the mobile device, the document already has the RMS license in the document, so the mobile device can read it Another option is to use Exchange 2007 SP1 s capability to prelicense an RMS e-mail Exchange 2007 SP1 can contact RMS as it sees protected content going to a user s mailbox and contact RMS on behalf of the user and get the required RMS license This avoids users having to communicate with RMS as they try to read protected content This is useful for mobile clients that might not be easily connected to RMS because Exchange is prelicensing; then no call is needed to RMS because the license is already put into the data This is also useful if you send out a protected e-mail to 50,000 employees Normally every user would try to contact RMS at the same time With Exchange 2007 prelicensing, this is done in batches by Exchange (resulting in fewer calls to RMS), and the users aren t required to directly contact RMS Applications that support RMS include Of ce 2003/2007 applications with support for the main Word, PowerPoint, Excel and InfoPath (2007 of ce only) formats Additionally the XML Paper Speci cation (XPS) format is RMS-aware as part of Windows Presentation Foundation RMS support SharePoint is also RMS-aware, allowing you to con gure RMS for.

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sites and documents within SharePoint with a few clicks of the mouse You will see additional applications add in support for RMS, and this support is expected to grow over time One action you can t do today, but that some clients ask for, is to force RMS protection on certain users For example, you don t trust the sales team and want any mail they send to be RMS-protected so that they can t send sensitive information of a technical nature outside the company Microsoft is aware that forcing RMS protection is a requested feature from companies and are looking at it as a future option

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